Legal Document 03 / 03

Privacy Policy

Effective Date: January 1, 2026

WaveBeat Studio ("we," "us," "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy describes the types of personal data we collect, how we use it, who we share it with, and what rights you have with respect to your information. By using our services or website, you consent to the data practices described in this policy.
No Sale of Data
We never sell, rent, or trade your personal information to third parties for marketing purposes.
Minimal Collection
We collect only what we need to deliver services, process payments, and communicate with you.
Your Control
You may access, correct, or request deletion of your personal data at any time via email.
§ 01

Information We Collect

We collect personal information only when necessary to provide our services. The types of data we may collect include:

  • Identity Data: Full name, artist/brand name, and contact details provided during inquiry or checkout.
  • Contact Data: Email address, phone number, mailing address, and any additional information you provide through contact forms.
  • Payment Data: Billing details necessary to process your payment. Actual card numbers are processed by our payment processors (Stripe, PayPal) and are never stored on our servers.
  • Project Data: Creative briefs, reference materials, audio files, lyrics, and other content you provide during project collaboration.
  • Technical Data: IP address, browser type, device information, referring URLs, and general usage information collected via standard website analytics.
  • Communication Data: Emails, messages, feedback, and revision notes exchanged during the course of a project.
§ 02

How We Use Your Information

We use your personal information for the following purposes:

  • To provide, deliver, and support the services you have purchased or requested.
  • To process payments, issue invoices, and handle billing inquiries.
  • To communicate project updates, deliveries, revisions, and service announcements.
  • To respond to your inquiries, questions, and support requests.
  • To comply with legal obligations, including tax, accounting, and regulatory reporting requirements.
  • To protect against fraud, unauthorized transactions, and to enforce our Terms of Service.
  • To improve our website, services, and client experience based on aggregated, non-identifying usage data.
§ 03

Legal Basis for Processing

For residents of jurisdictions requiring a legal basis for data processing (such as the European Economic Area under GDPR), we rely on the following legal bases:

  • Contract: Processing necessary to perform the services you have engaged us for.
  • Legitimate Interests: To run our business effectively, prevent fraud, and communicate with clients about their projects.
  • Consent: For marketing communications and optional data sharing, where required.
  • Legal Obligation: To comply with applicable laws and regulations.
§ 04

Sharing & Disclosure

We do not sell, rent, or trade your personal information. We may share data only with:

  • Payment Processors: Stripe, PayPal, and similar services to process transactions securely.
  • Service Providers: Third-party platforms that host our website, email systems, and file-delivery infrastructure, each under data-processing agreements.
  • Legal & Compliance Entities: If required by law, subpoena, court order, or governmental authority, or to protect our legal rights.
  • Business Transfers: In the unlikely event of a merger, acquisition, or sale of assets, your information may be transferred under the same privacy protections.

All third-party processors are required to maintain equivalent or stronger data-protection standards.

§ 05

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Policy:

  • Active project data: Retained for the duration of the engagement and up to 24 months after project completion.
  • Financial records: Retained for up to 7 years as required by U.S. tax regulations.
  • Contact inquiries (no engagement): Retained for 12 months, then deleted.
  • Project audio files & deliverables: Archived for up to 24 months post-delivery, after which they may be deleted unless extended archiving is agreed in writing.
§ 06

Cookies & Analytics

Our website uses cookies and similar technologies to enhance your browsing experience, remember preferences, and analyze general traffic patterns. The cookies we use fall into these categories:

  • Essential Cookies: Required for website functionality (cart, session, security).
  • Analytics Cookies: Anonymous traffic analytics via standard tools. No personally identifying data is collected without consent.
  • Preference Cookies: Remember your language, display settings, and preferences.

You may disable cookies in your browser settings, though some features of the website may not function properly as a result.

§ 07

Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal data:

Right to Access
Request a copy of the personal data we hold about you.
Right to Rectification
Correct any inaccurate or incomplete data we have on file.
Right to Erasure
Request deletion of your personal data, subject to legal retention requirements.
Right to Restriction
Request that we limit how we process your personal data.
Right to Portability
Receive your data in a structured, commonly used machine-readable format.
Right to Object
Object to the processing of your data in specific circumstances.

To exercise any of these rights, contact us at the email below. We respond to verified requests within 30 days.

§ 08

Data Security

We implement industry-standard security measures to protect your personal information, including encrypted connections (HTTPS/TLS), secure payment processing, access controls, and regular security reviews. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

In the event of a data breach affecting your personal information, we will notify you and appropriate authorities as required by applicable law.

§ 09

International Transfers

WaveBeat Studio operates from the United States. If you are accessing our services from outside the United States, your data may be transferred to, stored, and processed in the U.S. By using our services, you consent to this transfer. We take appropriate safeguards to ensure your data is protected consistent with this Privacy Policy.

§ 10

Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children. If we become aware that a child has provided us with personal data, we will take steps to delete such information. Parents or guardians who believe their child has submitted personal information to us should contact us immediately.

§ 11

California Residents (CCPA/CPRA)

California residents have additional rights under the California Consumer Privacy Act and California Privacy Rights Act, including the right to know what personal information is collected, the right to delete, the right to opt out of sale (we do not sell personal information), and the right to non-discrimination for exercising privacy rights. To exercise these rights, contact us at the email below.

§ 12

Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal obligations. The most recent version will always be posted on our website with an updated "Effective Date." For material changes, we will notify you via email where reasonable. Continued use of our services after an update constitutes acceptance of the revised Policy.

Privacy Contact
Email
studio@wavebeatstudio.com
Address
518 S Virginia Ave
Joplin, MO 64801, USA
Phone
+1 (573) 322-1906
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